Welcome to Cole Van Note — HR Onboarding
Welcome

Welcome to Cole Van Note.

We’re glad you’re joining us. This page is your starting point for the paperwork you’ll need to complete before your first day. Most people finish everything in 30 to 45 minutes.


Estimated time · 30–45 minutes

Your personalized signing links are in your welcome email.

We sent every form directly to your inbox — open the email to begin signing.

Don’t see it? Check your spam folder, or email [email protected] and we’ll resend.

How it works

Three steps, then HR takes it from here.

1

Watch for the welcome email

Open the email we sent and click any “Sign now” link to begin.

2

Sign & submit

Fill in the required fields, sign electronically, and submit. Progress saves automatically.

3

You’re done

HR is notified when everything is signed. No need to print or mail anything.

What you’ll be signing

Here’s a preview of the forms in your welcome email.

Direct Deposit Form (ADP) Signature

Sets up payroll direct deposit. Bring a voided check or bank routing info.

Delivered via email

EDD Withholding (DE-4) Signature

California state income tax withholding.

Delivered via email

Emergency Information Form Signature

Emergency contact — we hope we never need it.

Delivered via email

Employee Handbook (December 2025) Acknowledge

Confirm you’ve read and understood the handbook.

Delivered via email

IRS Form I-9 Signature

Federal employment eligibility verification. Have your ID documents handy.

Delivered via email

IRS Form W-4 Signature

Federal income tax withholding.

Delivered via email

Meal Period Waiver (non-exempt) Signature

If you’re non-exempt, your manager will tell you whether this applies.

Delivered via email

Workers’ Comp Time of Hire Pamphlet Acknowledge

California workers’ compensation rights summary.

Delivered via email

Labor Code §2810.5 Notice Acknowledge

Wage and employment terms notice.

Delivered via email

Confidentiality Agreement Signature

Protects client and firm information.

Delivered via email

For your reference

No signature needed — read at your leisure.

Sexual Harassment Fact Sheet (CRD-185) Reading

View

DE 2511 — Paid Family Leave (PFL) Reading

View

DE 2515 — Disability Insurance Provisions Reading

View

Health Insurance Marketplace Coverage Notice Reading

View

New Employee Orientation Guide Reading

View

Rights of Victims of Domestic Violence Reading

View

Stuck on a form, or have a question?

We can help. Email us — we usually respond within a business day.

[email protected]

Cole & Van Note · Attorneys at Law · [email protected] · 555 12th Street, Suite 2100, Oakland, CA 94607